Managing response data

Once you have published your survey and started collecting responses, you can manage them from the Responses menu in the Collect section. Here you can export or delete all response data, manage partial responses and use Find and erase to erase specific response data as part of the GDPR data regulations.

You can find the Responses menu by following these instructions:

  1. In Snap XMP Online, click on the survey in Your Work to select it.
  2. In the Summary tab, click the Collect link.
  3. Select the Responses menu.

Export all response data

  1. When the Responses menu is selected the default page shows Responses in the list of options. In this page you have the option to export all response data.
  1. You can download the survey response data in the formats: Excel, CSV and TSV.
  2. There are a number of export options available:
    • Include question label
    • Expand multiple response questions
    • Use code labels
    • Use 0 for No Replies
    • Include derived variables
  3. Click the Export all data button.
  4. A message displays, confirming the file download is successful. The exported data file downloads to the default downloads folder set for the device. The file name consists of the survey name followed by “ – responses” and the file extension chosen for the export. For example, “my survey – responses.xlsx”.

Delete all response data

  1. When you select the Responses menu, the default page shows Responses in the list of options. In this page you have the option to delete all response data.
  1. Click Delete all data. A warning message displays asking you to confirm that you want to delete all the survey response data.
  2. Click OK to confirm that you want to delete all the response data. This action is permanent, and you cannot retrieve the response data later.

View and submit partial responses

You can include partial responses in your survey’s response data by submitting all partial responses. This option will only be available if you have the correct permissions to view and submit the partial responses.

You will need to consider at what stage of the interview process to submit the partials. If you wait until interviewing closes to submit all the partial responses, this gives the opportunity for a respondent to return to complete the survey.

  1. In the Responses menu, click the Partials option and this will display all the partial responses that are available.
Responses side menu with Partials highlighted
  1. The Partial responses overview shows any partial responses. You can use the navigation icons to move through the responses and view the data. You will need the correct permissions to view the partial responses.
Partial responses with the navigation bar highlighted
  1. When you are ready to submit the partial responses, click the Submit Partials button. You will need the correct permissions to submit the partial responses.
Submit the partial responses
  1. You will see a message telling you that the partial are being submitted.
Message shown whilst partial responses are submitted
  1. When you navigate to the Participants List in the Participants  menu, any participants with a status of Partial or Saved are now shown as Submitted.
Participant list showing the submitted partial responses
  1. The partial responses are cleared from the Partial responses list.

You can find further information on running a survey with partial responses at Managing partial responses.

Find and erase responses

You can also permanently remove individual data responses stored for a participant in Snap XMP Online. This can be used when a respondent requests that their response data is removed from the survey as part of the GDPR data regulations.

  1. In the Responses menu, click the Find and erase option.
  2. In the adjacent box type the filter condition that identifies the respondent.
  3. Click on the Find matching responses button.
Find the matching data responses
  1. The filtered data to be removed will appear in a list below. Click on the Erase button to permanently remove the data.
Erase the match found in the data responses