{"id":29505,"date":"2019-10-15T11:38:08","date_gmt":"2019-10-15T10:38:08","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snap11\/?page_id=29505"},"modified":"2023-05-12T13:16:56","modified_gmt":"2023-05-12T12:16:56","slug":"entering-data-paper-surveys","status":"publish","type":"page","link":"https:\/\/www.snapsurveys.com\/support-snap11\/worksheets\/entering-data-paper-surveys\/","title":{"rendered":"Entering data from paper surveys"},"content":{"rendered":"<p>This worksheet describes how to enter responses from paper questionnaires using prompted mode. Prompted mode is the mode that the <a href=\"https:\/\/www.snapsurveys.com\/research-projects\/\" target=\"_blank\" rel=\"noopener\">Snap Surveys data entry team<\/a> prefer to use.<\/p>\n<p>The survey used in the worksheet is Activate, which is included with Snap 11. The survey has been cloned\/ copied without the raw data file, <a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#23325\" target=\"_blank\" rel=\"noopener\">follow these steps<\/a> if you are unfamiliar with this process and say No to copying the raw data file at step 6.<\/p>\n<p>This worksheet will show you how to:<\/p>\n<ul>\n<li>Enter test data<\/li>\n<li>Change settings to speed up data entry<\/li>\n<li>Enter live data<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29520\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey.png\" alt=\"\" width=\"374\" height=\"524\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey.png 374w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey-150x210.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey-357x500.png 357w\" sizes=\"auto, (max-width: 374px) 100vw, 374px\" \/><\/p>\n<h2>Step 1: Enter test data<\/h2>\n<p><strong>Note:<\/strong> This is a useful way to check that you have set up routing and question response types correctly.<\/p>\n<ul>\n<li>From the Survey Overview window, double click on the survey you want to enter data into<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29521\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_overview.png\" alt=\"\" width=\"606\" height=\"286\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_overview.png 606w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_overview-150x71.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_overview-500x236.png 500w\" sizes=\"auto, (max-width: 606px) 100vw, 606px\" \/><\/p>\n<ul>\n<li>Click <strong>OK<\/strong>&nbsp;on the Survey Details dialogue.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29522\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_details.png\" alt=\"\" width=\"402\" height=\"408\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_details.png 402w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_details-50x50.png 50w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/survey_details-150x152.png 150w\" sizes=\"auto, (max-width: 402px) 100vw, 402px\" \/><\/p>\n<ul>\n<li>Click on the Data Entry icon<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29513\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry.png\" alt=\"\" width=\"528\" height=\"74\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry.png 528w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry-150x21.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry-500x70.png 500w\" sizes=\"auto, (max-width: 528px) 100vw, 528px\" \/><\/p>\n<ul>\n<li>There are four options for data entry in Snap;\n<ul>\n<li><a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#12973\" target=\"_blank\" rel=\"noopener\">Questionnaire<\/a> mode shows the same view as the questionnaire itself<\/li>\n<li><a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#12975\" target=\"_blank\" rel=\"noopener\">Interview<\/a> mode presents a single question on the screen at a time and shows the list of answers to make selections from.<\/li>\n<li><a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#12978\" target=\"_blank\" rel=\"noopener\">Prompted<\/a> mode shows each question as a separate line on the screen<\/li>\n<li><a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#12980\" target=\"_blank\" rel=\"noopener\">Fast<\/a> mode shows the data for one case as a single line and is for very experienced users<\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Prompted Mode<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29516\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/prompted_mode.png\" alt=\"\" width=\"636\" height=\"64\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/prompted_mode.png 636w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/prompted_mode-150x15.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/prompted_mode-500x50.png 500w\" sizes=\"auto, (max-width: 636px) 100vw, 636px\" \/><\/p>\n<ul>\n<li>The responses from the image below will be used as test data, click the image to open it in a new browser tab for printing. The new window can then be closed to return to this worksheet.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/colour-survey-scan.jpeg\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-29510\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/colour-survey-scan.jpeg\" alt=\"\" width=\"374\" height=\"515\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/colour-survey-scan.jpeg 2550w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/colour-survey-scan-768x1057.jpeg 768w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/colour-survey-scan-1920x2643.jpeg 1920w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/colour-survey-scan-150x206.jpeg 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/colour-survey-scan-363x500.jpeg 363w\" sizes=\"auto, (max-width: 374px) 100vw, 374px\" \/><\/a><\/p>\n<p><strong>Note:<\/strong> Snap will automatically route from one question to the next, based on the Routing rules set within each variable. No Reply will be the default value if no code is selected. Note type variables will be ignored unless set otherwise in Tailor-Data Entry.<\/p>\n<ul>\n<li>Follow the steps below to enter the test case<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29514\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry_window.png\" alt=\"\" width=\"1408\" height=\"551\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry_window.png 1408w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry_window-768x301.png 768w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry_window-150x59.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/data_entry_window-500x196.png 500w\" sizes=\"auto, (max-width: 1408px) 100vw, 1408px\" \/><\/p>\n<ol>\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"2\">\n<li>Enter today\u2019s date<\/li>\n<\/ol>\n<ol start=\"3\">\n<li>To open and close the answer options, press F5 or double click mouse on the row for Q1<\/li>\n<\/ol>\n<ol start=\"4\">\n<li>Type <strong>1<\/strong><\/li>\n<\/ol>\n<ol start=\"5\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"6\">\n<li>Type <strong>2<\/strong><\/li>\n<\/ol>\n<ol start=\"7\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"8\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"9\">\n<li>Type <strong>1<\/strong><\/li>\n<\/ol>\n<ol start=\"10\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"11\">\n<li>Type <strong>3<\/strong><\/li>\n<\/ol>\n<ol start=\"12\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"13\">\n<li>Type <strong>Better changing rooms needed<\/strong><\/li>\n<\/ol>\n<ol start=\"14\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29523\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/end_test_case.png\" alt=\"\" width=\"212\" height=\"151\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/end_test_case.png 212w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/end_test_case-150x107.png 150w\" sizes=\"auto, (max-width: 212px) 100vw, 212px\" \/><\/p>\n<ol start=\"15\">\n<li>Click <strong>OK<\/strong><\/li>\n<\/ol>\n<h2>Step 2 : Change the settings to speed up data entry<\/h2>\n<p>When a question is set to a single response you can change the settings in Data Entry so that you don\u2019t have to press enter to move to the next question.<\/p>\n<ul>\n<li>Click on the <strong>Tailor<\/strong> icon<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29519\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/tailor.png\" alt=\"\" width=\"636\" height=\"64\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/tailor.png 636w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/tailor-150x15.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/tailor-500x50.png 500w\" sizes=\"auto, (max-width: 636px) 100vw, 636px\" \/><\/p>\n<ul>\n<li>Change Answer Questions from Individually to <strong>Continuously<\/strong><\/li>\n<\/ul>\n\n\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29512\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/continuously_us.png\" alt=\"\" width=\"347\" height=\"346\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/continuously_us.png 347w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/continuously_us-50x50.png 50w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/continuously_us-150x150.png 150w\" sizes=\"auto, (max-width: 347px) 100vw, 347px\" \/>\n<ul>\n<li>Click <strong>OK<\/strong><\/li>\n<\/ul>\n<p>Please see this <a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#20438\" target=\"_blank\" rel=\"noopener\">help page for further information on tailoring data entry<\/a><\/p>\n<h2>Step 3 : Enter a live case<\/h2>\n<ul>\n<li>Click <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29508\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/add.png\" alt=\"\" width=\"25\" height=\"25\">&nbsp;to create a new case<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29515\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/new_case.png\" alt=\"\" width=\"637\" height=\"104\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/new_case.png 637w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/new_case-150x24.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/new_case-500x82.png 500w\" sizes=\"auto, (max-width: 637px) 100vw, 637px\" \/><\/p>\n<ul>\n<li>Enter the same data as you did for the test case by following these steps:<\/li>\n<\/ul>\n<ol>\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"2\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"3\">\n<li>Type <strong>1<\/strong><\/li>\n<\/ol>\n<ol start=\"4\">\n<li>Type <strong>2<\/strong><\/li>\n<\/ol>\n<ol start=\"5\">\n<li>Press <strong>Enter<\/strong><\/li>\n<\/ol>\n<ol start=\"6\">\n<li>Type <strong>1<\/strong><\/li>\n<\/ol>\n<ol start=\"7\">\n<li>Type <strong>3<\/strong><\/li>\n<\/ol>\n<ol start=\"8\">\n<li>Type <strong>Better changing rooms needed<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Press <strong>Enter<\/strong> and a window will open with options<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29524\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/options.png\" alt=\"\" width=\"338\" height=\"68\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/options.png 338w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/options-150x30.png 150w\" sizes=\"auto, (max-width: 338px) 100vw, 338px\" \/><\/p>\n<p>Continue will save the current case and move straight on to the next one.<\/p>\n<p>Modify will allow the current case to be edited.<\/p>\n<p>Cancel will abandon the current case (delete it).<\/p>\n<p>End will save the current case and not move on to another new one.<\/p>\n<ul>\n<li>Press <strong>End<\/strong> to save<\/li>\n<li>Click <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-29517\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2019\/10\/spell_check.png\" alt=\"\" width=\"25\" height=\"27\">&nbsp;to Spell check the literal response data<\/li>\n<\/ul>\n<ul>\n<li>Data can be <a href=\"https:\/\/www.snapsurveys.com\/help\/index.htm#21341\" target=\"_blank\" rel=\"noopener\">verified<\/a> by being re-inputted, this is optional<\/li>\n<\/ul>\n<h2>Summary<\/h2>\n<p>This worksheet describes how to enter the responses to a simple paper questionnaire into Snap\u2019s data entry window using prompted mode.<\/p>\n","protected":false},"excerpt":{"rendered":"<p><a class=\"ninja_pages_read_more\"  href=\"https:\/\/www.snapsurveys.com\/support-snap11\/worksheets\/entering-data-paper-surveys\/\"><\/a><\/p>\n","protected":false},"author":3,"featured_media":0,"parent":43,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-29505","page","type-page","status-publish"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Entering data from paper surveys - Snap Surveys<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Entering data from paper surveys - Snap Surveys\" \/>\n<meta property=\"og:url\" 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