{"id":26418,"date":"2018-01-31T14:35:07","date_gmt":"2018-01-31T14:35:07","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snap11\/?page_id=26418"},"modified":"2018-10-04T12:16:45","modified_gmt":"2018-10-04T11:16:45","slug":"sending-an-email-that-doesnt-identify-the-respondent","status":"publish","type":"page","link":"https:\/\/www.snapsurveys.com\/support-snap11\/worksheets\/sending-an-email-that-doesnt-identify-the-respondent\/","title":{"rendered":"Anonymisation in Surveys &#8211; Sending an email that doesn&#8217;t identify the respondent"},"content":{"rendered":"<p>In these surveys, you upload your respondent database in WebHost, but survey responses are not linked to a given respondent. Respondents are not tracked to identify whether they have responded, although if a respondent opts out of the survey WebHost will record this to ensure that they do not receive reminder emails.<\/p>\n<p>What you need:<\/p>\n<ul>\n<li>A unique email address for each respondent.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-26429\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image001.png\" alt=\"Exdel - email\" width=\"354\" height=\"85\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image001.png 354w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image001-350x85.png 350w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image001-150x36.png 150w\" sizes=\"auto, (max-width: 354px) 100vw, 354px\" \/><\/p>\n<ol>\n<li>Open a survey in Snap Professional.<\/li>\n<li>Click\u00a0<img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26421 alignnone\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image003.png\" alt=\"Icon: Database\" width=\"28\" height=\"20\" \/> on the toolbar or select\u00a0<strong>File | Database Link<\/strong>\u00a0to display the\u00a0Database Linkage\u00a0dialog box.<\/li>\n<li>Click\u00a0<strong>New<\/strong> to create a new database link. The\u00a0Database Wizard\u00a0dialog is displayed.<\/li>\n<li>Select\u00a0<strong>WebHost Invites\/Logins\/Seeding<\/strong>\u00a0option. Click <strong>Next<\/strong> to select the database file.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26419 aligncenter\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image005.png\" alt=\"Database Linkage Wizard\" width=\"590\" height=\"561\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image005.png 590w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image005-150x143.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image005-500x475.png 500w\" sizes=\"auto, (max-width: 590px) 100vw, 590px\" \/><\/p>\n<ol start=\"5\">\n<li>Click\u00a0<strong>Select Database File..<\/strong>. and browse to the Excel or MS Access file containing the respondent email address, Click <strong>Next<\/strong>.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26422 aligncenter\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image007.png\" alt=\"Databse linkage wizard - Select Database\" width=\"589\" height=\"561\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image007.png 589w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image007-150x143.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/image007-500x476.png 500w\" sizes=\"auto, (max-width: 589px) 100vw, 589px\" \/><\/p>\n<ol start=\"6\">\n<li>As WebHost will not be tracking responses select <strong>Send email invitations only<\/strong>. Click <strong>Next<\/strong>.<\/li>\n<\/ol>\n<p><strong> <img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26489 aligncenter\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/5.png\" alt=\"\" width=\"591\" height=\"560\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/5.png 591w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/5-150x142.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/5-500x474.png 500w\" sizes=\"auto, (max-width: 591px) 100vw, 591px\" \/><br \/>\n<\/strong><\/p>\n<ol start=\"7\">\n<li>The next box is the email invitations step of the Database Link Wizard. This has two functions:\n<ul>\n<li>Tell WebHost which database field contains the respondent email address.<\/li>\n<li>Allows you to design an email that will be uploaded to WebHost \u2013 you can also design the email in WebHost.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<ol start=\"8\">\n<li>Check the Use HTML emails if you wish to have styled HTML emails.<\/li>\n<li>Set the Email address field option; select the appropriate unique email address from the drop down menu.<\/li>\n<li>Add a subject heading in the Email subject and text box.<\/li>\n<li>Type the email message in the large open box. To progress to the next stage you must:\n<ul>\n<li>Insert a survey location using the <strong>Insert | Survey Location<\/strong> option.\u00a0 The Link Text will change the text of the displayed survey location.<\/li>\n<li>Insert a link enabling your respondents to opt out of the survey using the <strong>Insert | Survey Opt Out<\/strong> option.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<ol start=\"12\">\n<li>You can also insert additional information from your database using the <strong>Insert | Database Field option<\/strong>.\n<ul>\n<li>You can make changes or add additional design elements to the email invite when the survey has been uploaded to WebHost.<\/li>\n<\/ul>\n<\/li>\n<li>The Reminder text is copied automatically from the initial invite.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-26514 aligncenter\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/6.png\" alt=\"\" width=\"686\" height=\"563\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/6.png 686w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/6-150x123.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/6-500x410.png 500w\" sizes=\"auto, (max-width: 686px) 100vw, 686px\" \/><\/p>\n<ol start=\"14\">\n<li>Click <strong>Next<\/strong>. You will see a summary of what the database link does.\u00a0 Give the database link a name.<\/li>\n<li>Select <strong>Finish<\/strong> and <strong>Close<\/strong> \u2013 <em>there is no need to click Run<\/em>.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-26515 aligncenter\" src=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/7.png\" alt=\"\" width=\"609\" height=\"290\" srcset=\"https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/7.png 609w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/7-150x71.png 150w, https:\/\/www.snapsurveys.com\/support-snap11\/wp-content\/uploads\/2018\/01\/7-500x238.png 500w\" sizes=\"auto, (max-width: 609px) 100vw, 609px\" \/><\/p>\n<ol start=\"16\">\n<li>The survey is now ready to be\u00a0<a href=\"https:\/\/www.snapsurveys.com\/support-snap11\/interactive-tutorials\/getting-started-with-online-surveys-with-snap-webhost\/\">published and uploaded<\/a> to Snap WebHost.<\/li>\n<\/ol>\n<p class=\"bodytext\">If there is a topic you would like a worksheet on, email to <a title=\"\" href=\"mailto:snapideas@snapsurveys.com\" target=\"_self\">snapideas@snapsurveys.com<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p><a class=\"ninja_pages_read_more\"  href=\"https:\/\/www.snapsurveys.com\/support-snap11\/worksheets\/sending-an-email-that-doesnt-identify-the-respondent\/\"><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":43,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":{"0":"post-26418","1":"page","2":"type-page","3":"status-publish","5":"search_category-support-hub"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - 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